Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
November 19, 2019
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Nick Miokovic, Matt Inman, Tony Swiontek, Corey Hill, and Janice Lancaster. Jen Webster and Scott Peterson did not attend the meeting. There were 3 additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for October 15, 2019, Organizational Meeting Minutes for new BOD October 19, 2019, Treasurer’s Report for November 19, 2019, Sycamore Tree Information – Ed Massie, Fence Bids for 2925 Bridgehampton Lane Fence replacement, Bid for A/C Maintenance Contract, Financial Statements for October 31, 2019 and bank reconciliations for Money Market and Operating Accounts.
Received at the meeting: Nothing
Homeowners Questions and Concerns: Homeowner questioned when the replacement of the fence for 2925 Bridgehampton Lane was scheduled. The BOD advised that selection of a vendor was on the agenda for this meeting. Second homeowner reported finding drug paraphilia on his property. The BOD advised him to call 911 and report the findings. The BOD will also report this to Office Edgar Malave for direction and follow up.
Minutes of previous meetings:
Meeting Minutes for October 15, 2019
A motion was made by Nick Miokovic to accept the October 15, 2019 Meeting Minutes as presented; seconded by Corey Hill; 5 for; none opposed; motion adopted.
Meeting Minutes for October 19, 2019 Organizational Meeting
A motion was made by Tony Swiontek to accept the Organizational Meeting Minutes for October 19, 2019 as presented; seconded by Matt Inman; 5 for; none opposed; motion adopted.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Matt Inman to accept the Treasurer’s Report as presented; seconded by Tony Swiontek; 5 for; none opposed; report adopted.
Office Report
Janice gave a brief overview of office activities. No report presented
Committee Reports:
- ARC Committee Activity: There were 7 ARC Requests for this month. They are as follows: replace windows; paint house; 2 replace fence; add pavers; replace roof; and replace fence / update deck concrete slab.
- Lake/Landscape Committee Activity: Nick recommended that the contract be renewed for Blade Runners for 2020. Will be on a future meeting agenda for discussion.
- Newsletter Committee Activity: Homeowner – Nicole Palmer will be working on a newsletter for the Association.
- Tech Committee Activity: Nick working on updating the BODs E-Mail list as well as updating the homeowners for future e-mails.
- Social Committee Activity: The October 19, 2019 social event catered by Olive Garden was a success.
- Declaration Bylaw Committee Activity: Nothing to report.
- Clubhouse Interior Committee Activity: Nothing to report.
- Compliance Committee Activity: Nothing to report.
- Budget Committee Activity: Nothing to report.
- Emergency Preparedness Committee: Nothing to report.
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Old Business:
- Replace Fence North Bridgehampton Lane: A motion was made by Matt Inman to select Fence Outlet as the vendor to replace 80 feet of fencing between 2925 Bridgehampton Lane and the apartments; seconded by Corey Hill; 5 for; none opposed; motion adopted.
- Repair / Replacement Cameras for Clubhouse: Nick is still getting quotes from the vendor.
- Search for New CAM: A motion was made by Nick Miokovic to spend up to $150.00 to search for a new CAM using Zip Recruiters; seconded by Matt Inman; 5 for; none opposed; motion adopted.
New Business:
- Send Accounts to Collections: 1)$650.00, 2) $700.00, 3) $760.00, and 4) $1,050.00 if not paid or arrangements made by November 21, 2019: A motion was made by Janice Lancaster to forward all 4 accounts to collections unless arrangements have been made by November 21, 2019; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
- Annual Meeting – status for quorum of 78 as required: Quorum of 78 was not met for the annual meeting. As soon as the required additional 14 proxies are collected, notice to reconvene the meeting will be sent. The date will be determined at that time.
- A/C Maintenance Contract – Quarterly @$49.00 per qtr. =$196 or 2 Semi-annual @$79.00 per visit (totals $158.00 per year): A motion was made by Tony Swiontek to select the quarterly option with All Star Heating and Cooling of Central Florida at the rate of $49.00 per quarter; seconded by Corey Hill; 5 for; one opposed; motion adopted.
The Meeting Adjourned at 7 P.M.
