Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
July 18, 2017
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7:03 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Linda Smith, Nick Miokovic, Matt Inman, Tom Landon, Brian Wade, Tony Swionteck, Janice Lancaster and Paul Anderson, CAM. There were two additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for June 20, 2017, Treasurer’s Report for July 18, 2017, Office Manager’s Report for July 2017, Delinquents & Foreclosure Report, 2017 Budget, Reserve Account information, A/C vendor bid comparison, Outside Message Board cost information, Tennis Court Screen replacement information, fence location information on Ashford Blvd., Financial Statements for June 30, 2017, and bank reconciliation worksheets for Money Market and Operating Accounts.
Received at the meeting: Revised Agenda, Supplement to Manager’s Report, and Harris Landscaping Services Estimate Bid.
A motion was made by Nick Miokovic to add a new business item to the agenda regarding our retiring postman; seconded by Tony Swionteck; 6 for; 1 abstained (Tom Landon); motion adopted.
Homeowners Questions and Concerns: Homeowner submitted concerns regarding the pool handrail heights in both pools being correct. CAM to check with our pool vendor and city codes / regulations.
Minutes of previous meeting: Meeting Minutes for June 20, 2017 A motion was made by Tom Landon to accept the minutes for June 20, 2017 as presented; seconded by Tony Swionteck; 7 for; none opposed; motion adopted.
Treasurer’s Report: The Treasurer’s report was presented by Janice Lancaster for approval. A motion was made by Tom Landon to accept the Treasurer’s Report as presented; seconded by Matt Inman; 7 for; none opposed; report adopted.
Manager’s Report: The Manager’s Report was presented by Paul Anderson for approval. CAM reported that our insurance carrier has changed. Police were called to the pool area regarding an incident with a child and an unknown adult. Paul will be monitoring closely and follow up for timely resolution.
A motion was made by Matt Inman to accept the Manager’s report as presented; seconded by Brian Wade; 7 for; none opposed; report adopted.
Committee Reports:
- ARC Committee Activity: There were 7 ARC Requests for this month. They are as follows: screen porch, 4 fences, storage shed, and paint fence.
- Lake/Landscape Committee Activity: Homeowner complaint regarding the north retention pond on Bridgehampton Lane. Orlando health warning regarding a parasite in snails that causes health issues that can be found in / on home-grown vegetables. Must be very diligent to wash thoroughly before consumption.
- Newsletter Committee Activity: All activity for publication should be sent to Matt Inman or CAM as soon as possible for inclusion in the published newsletter.
- Tech Committee Activity: Nothing to report,
- Social Committee Activity: Committee is targeting a fall yard sale for November 4th or 11th of 2017.
- Declaration Bylaw Committee Activity: Editing of the information that has been located will be performed so that work on document revision can begin.
- Clubhouse Interior Committee Activity: Information on purchase of replacement furniture is being researched for presentation to the Board of Directors.
- Compliance Committee Activity: Follow up on outstanding issues being conducted.
- Budget Committee Activity: The Budget Committee had their first meeting July 12, 2017 for the 2018 Budget. Any committee with allocated funds for the 2017 Budget is urged to move as quickly as possible on their projects so the Association does not have a fund excess resulting in the HOA having to pay taxes. Anyone with projects that need to be funded, should provide the information to the office as soon as possible.
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Old Business:
Two Out Side Message Boards for Clubhouse
A motion was made by Nick Miokovic to spend up to $1,500.00 for 2 waterproof message boards; seconded by Tony Swionteck; 5 for; 2 opposed ( Tom Landon and Brian Wade); motion adopted.
Camera Costs – Tabled
Lease Beverage Vending Machines for Pool Area
A motion was made by Nick Miokovic to remove this item from the Agenda at this time; seconded by Tom Landon; 7 for; none opposed; motion adopted.
Replace A/C Unit for Clubhouse
A motion was made by Matt Inman to accept the bid from All Star for a 17 seer Goodman 2 stage head pump and 2 stage condensing unit for up to $8,000.00 to replace the A/C Unit for the Clubhouse; seconded by Tony Swionteck; 7 for; none opposed; motion adopted.
New Business:
Replace Wind Screens – Tennis Court ($1,600.00 Est.)
A motion was made by Nick Miokovic to spend up to $2,000.00 for black windscreen replacement for the tennis courts; seconded by Tony Swionteck; 5 for; 1 opposed (Tom Landon), 1 abstained ( Linda Smith); motion adopted.
Add Wind Screen on Tennis Court Fence next to Clubhouse ($150.00 Est.)
A motion was made by Linda Smith to add black windscreen for the back fence for $150.00; seconded by Tony Swionteck; 5 for; 2 opposed (Tom Landon and Janice Lancaster); motion adopted.
Fence Electrical Boxes south side of Clubhouse next to Tennis Courts (safety issues)
A motion was made by Nick Miokovic to accept the bid from Harris Landscaping Services to spend up to $800.00 to add fencing and gate around the electrical boxes on the south side of the clubhouse for safety purposes; seconded by Matt Inman; 7 for; none opposed; motion adopted.
Replace Additional Wood Fence Sections on Ashford Blvd.
A motion was made by Janice Lancaster to pursue obtaining bids to replace wooden fencing with vinyl fencing along Ashford Blvd.; seconded by Matt Inman; 7 for; none opposed; motion adopted.
Retirement – Postman
A motion was made by Nick Miokovic to give a retirement gift card to our longtime postman; seconded by Tony Swionteck; 7 for; none opposed; motion adopted.
The Meeting Adjourned at 8:25 P.M.
