Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
July 17, 2018
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7:18 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Linda Smith, Nick Miokovic, Matt Inman, Brian Wade, Janice Lancaster and Paul Anderson, CAM. Tony Swiontek did not attend the meeting. There were 5 additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Treasurer’s Report for July 17, 2018, Office Manager’s Report for July 2018, Delinquents & Foreclosure Report, 2018 Budget and Reserves Account Information, OUC bill analysis, Leak Doctor Invoice – additional $80.00, Front Door Clubhouse lock replacement information, Project Consideration List for 2019 Budget Development, Financial Statements for May 31, 2018, and bank reconciliation worksheets for Money Market and Operating Accounts.
Received at the meeting: Supplement to Manager’s Report for July 17, 2018, Goodman A/C Service Agreement Renewal, Aqua Blue Vac Pump Repair estimate for Kids Pool, and June 19, 2018 Minutes.
Add items 6 and 7 to the Agenda
A motion was made by Linda Smith to add item 6 “A/C Warrantee Agreement” and item 7 “Clubhouse Rental Refund” to the agenda; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Homeowners Questions and Concerns: None
Minutes of previous meeting:
Meeting Minutes for June 19, 2018
A motion was made by Matt Inman to accept the June 19, 2019 Meeting Minutes as presented; seconded by Nick Miokovic; 4 for; none opposed; motion adopted.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Nick Miokovic to accept the Treasurer’s Report as presented; seconded by Matt Inman; 4 for; none opposed; report adopted.
Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval.
A motion was made by Nick Miokovic to accept the Manager’s Report as presented; seconded by Matt Inman; 4 for; none opposed; report adopted.
Committee Reports:
ARC Committee Activity: There were 5 ARC Requests for this month. All 5 were to replace roofs.
Lake/Landscape Committee Activity: No Report.
Newsletter Committee Activity: July’s newsletter has been posted to the web site. Now working on August edition.
Tech Committee Activity: Camera information pending.
Social Committee Activity: BBQ / Pool Party went well. Had rain; looking to review earlier time for next year to avoid rain. Also pursuing new / different ideas for party.
Declaration Bylaw Committee Activity: Nothing to report.
Clubhouse Interior Committee Activity: Nothing to report.
Compliance Committee Activity: No report
Budget Committee Activity: The first meeting is scheduled for Wednesday, July 25, 2018 at 10:30 A. M. at the clubhouse. If you have any projects that are currently funded for the 2018 Budget, please pursue completion. Also, if you have any projects that you would like to see considered for 2019, let Paul know as soon as possible.
Emergency Preparedness Committee: Nothing to report.
Old Business:
New Front Door
A motion was made by Matt Inman to remove this item from the agenda as it is no longer under consideration; seconded by Linda Smith; 4 for; none opposed; motion adopted.
New Business:
Leak Doctor – pool area leak detection – Additional $80.00
A motion was made by Nick Miokovic to approve the additional $80.00 cost for Leak Doctor service; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Approve Additional $195.64 for BBQ Cost
A motion was made by Nick Miokovic to approve the additional $195.64 for the BBQ expenses; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Repair Kids Pool Vacuum Pump Seals
A motion was made by Nick Miokovic to approve $151.45 for the Kids pool Vacuum Pump Seals repair; 4 for; none opposed; motion adopted.
Front Door Lock Replacement Options
A motion was made by Nick Miokovic to approve up to $2,500.00 for American Lock and Door Specialists to replacement the clubhouse front door lock system; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Brian Wade arrived 7:50 P.M.
Reserve Study Funding for 2019 Budget
A motion was made by Nick Miokovic to pursue a reserve study; seconded by Matt Inman; 5 for; none opposed; motion adopted.
A/C Warrantee Plan Agreement
A motion was made by Nick Miokovic to accept the A/C Warrantee Agreement for one year for $558.00; seconded by Matt Inman; 4 for; 1 opposed (Brian Wade); motion adopted.
Refund Clubhouse Rental Fee – A/C Not Working
A motion was made by Matt Inman to refund the Clubhouse Rental Fee of $75.00 due to no air conditioning during the rental; seconded by Brian Wade; 5 for; none opposed; motion adopted.
The Meeting Adjourned at 8:07 P.M.
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