Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
December 18, 2018
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7:01 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Nick Miokovic, Matt Inman, Tony Swiontek, Jen Webster, Corey Hill, Janice Lancaster and Paul Anderson, CAM. There were 4 additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for November 20, 2018, Treasurer’s Report for December 18, 2018, Office Manager’s Report for December 2018, Delinquents & Foreclosure Report, 2018 Budget and Reserves Account Information, OUC bill analysis, Account transfer information, and bank reconciliation worksheets for Money Market and Operating Accounts.
Received at the meeting: November 30, 2018 Financial Reports.
Homeowners Questions and Concerns: Homeowners shared safety hazard tip regarding the large mirrors in bathrooms that were glued to the walls when Bryn Mawr home were built. As the glue ages, the mirrors will fall, shattering and becoming a safety hazard. This could potentially result in grave injuries to homeowners, families or guests.
Minutes of previous meetings:
Meeting Minutes for November 20, 2018
A motion was made by Corey Hill to accept the November 20, 2018 minutes as presented; seconded by Matt Inman; 6 for; none opposed; motion adopted.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Janice Lancaster to accept the Treasurer’s Report as presented; seconded by Tony Swiontek; 6 for; none opposed; report adopted.
Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval. The Delinquent Report was reviewed and reported that collections at this time are “zero”. This is the first time in years that this has occurred.
A motion was made by Tony Swiontek to accept the Manager’s report as presented; seconded by Jen Webster; 6 for; none opposed; report adopted.
Committee Reports:
ARC Committee Activity: There were 4 ARC Requests for this month. They are as follows: new windows, paint house, new roof, and replace sliders with French doors.
Lake/Landscape Committee Activity: The landscape vendor contract has been extended six months to allow time to obtain bids and review potential selection.
Newsletter Committee Activity: Nothing to report.
Tech Committee Activity: New camera installed; work continues.
Social Committee Activity: Holiday lighting contest held December 15, 2018. Matt Inman to get gift cards for winners.
Declaration Bylaw Committee Activity: Nothing to report.
Clubhouse Interior Activity: Reminder that Falcon will need to be called for an inspection for proof of repairs and issuing a valid termite inspection certificate for insurance purposes.
Compliance Committee Activity: Nothing to report.
Budget Committee Activity: Money continues to be tight; please conserve spending where possible.
Emergency Preparedness Committee: Nothing to report.
Old Business:
Send Unit 208 to Collections: The homeowner has paid half of the total amount owed; item is tabled.
New Business:
Renew Premium Support for Office PC
A motion was made by Nick Miokovic to renew Premium Support for Office PC for the amount of $175.00 for one year; seconded by Janice Lancaster; 6 for; none opposed; motion adopted.
Approve transfer of funds from one line item to another – 2018 Budget
A motion was made by Jen Webster to adjust Operating Account line items as follows: $300.00 from Operating Account 707 – Irrigation Repairs & Sprinkler Maintenance to Operating Account 510 – Security & Safety line items; seconded by Corey Hill; 6 for; none opposed; motion adopted.
New Business continued …..
Approve Purchase of Verticals / Blinds – Tabled
Approve Increase of Hall Rental to $90.00 per day
A motion was made by Nick Miokovic to leave the Clubhouse Rental fee at $75.00 per day; seconded by Tony Swiontek; 6 for; none opposed; motion adopted.
The Meeting Adjourned at 7:35 P.M.
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