Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
March 21, 2017
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7 P.M. followed by the Pledge of Allegiance to our Flag.
Board members in attendance were Linda Smith, Nick Miokovic, Brian Wade, Tony Swionteck, Janice Lancaster and Paul Anderson, CAM. Matt Inman and Tom Landon did not attend the meeting. There were 3 additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for February 21, 2017, Treasurer’s Report for March 21, 2017, Office Manager’s Report for March 2017, Delinquents & Foreclosure Report, 2017 Budget Copy, OUC bill comparison 2017, Color Schemes for Clubhouse painting, Financial Statements for February 28, 2017, bank reconciliation worksheets for Money Market and Operating Accounts, and the Schedule of Reserve Activity.
Received at the meeting – Nothing
Guest Speaker:
Mr. Ed Thralls – residential horticulture Orange County Extension Service, University of Florida. The quest speaker reviewed the “backyard chicken” program requirements for Orlando, Fl. If anyone is interested in this program, please review the space per chicken and other pertinent details prior to investing your dollars.
Please noted: at this time, our HOA Covenants and Restrictions restrict participation – “no farm or livestock animals / birds are allowed” to be kept within our HOA. In order to participate in this program, the HOA’s governing documents would need to be modified and approved by 2/3 of our homeowners.
Homeowners Questions and Concerns: None
Minutes of previous meeting:
Regular Meeting Minutes for February 21, 2017. A motion was made by Tony Swionteck to accept the minutes for February 21, 2017 as presented; seconded by Bryan Wade; 5 for; none opposed; motion adopted.
- Treasurer’s Report:
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The Treasurer’s report was presented by Janice Lancaster for approval. A motion was made by Linda Smith to accept the Treasurer’s Report as presented; seconded by Bryan Wade; 5 for; none opposed; report adopted.
- Manager’s Report:
The Manager’s Report was presented by Paul Anderson for approval.
- So far, there have been 32 violation letters that have been sent to homeowners; 8 of the properties are rentals.
- The City of Orlando has notified our HOA of pool several flow meter issues that need to be corrected by the pool vendor prior to re-inspection.
A motion was made by Brian Wade to accept the Manager’s report as presented; seconded by Tony Swionteck; 5 for; none opposed; report adopted.
Committee Reports:
- ARB Committee:
ARB Committee report was presented by Chairman Linda Smith. There were 7 ARB Requests for this month. They are as follows: 2 roof replacements, fence, shed, new deck, screen porch, and driveway expansion.
- Lake/Landscape Committee – Chairman Tom Landon not present
Report was presented by Paul Anderson.
- Getting bids to remove common area tree that in on a homeowner’s fence and cleanup of brush in the common area.
- Also working with ARB and Fining Committee with issues in the neighborhood.
- Newsletter Committee – Chairman Matt Inman not present
- Nick Miokovic reported that the City of Orlando garbage pickup is changing. Implementation date and new schedule to be updated to the web site as well as published in our newsletter.
- A motion was made by Linda Smith that if the current month’s newsletter is not on the web site by the 7th of the month, that the CAM will forward the newsletter to the Tech Committee for update; seconded by Tony Swionteck; 5 for; none opposed; motion adopted.
- Technology Committee
Technology Committee report was presented by Chairman Nick Miokovic. Tech continues to pursue new security cameras for the pool / clubhouse area.
- Social Committee – Chairman Matt Inman not present
Social Committee report was presented by Brian Wade.
- The annual BBQ is scheduled for June 24, 2017. Time and menu to be determined. A motion was made by Brian Wade to schedule the Annual HOA BBQ on June 24, 2017; seconded by Tony Swionteck; 5 for; none opposed; motion adopted.
- A motion was made by Linda Smith to schedule a community garage sale for April 22, 2017 from 8 a.m. to 1 p.m.; seconded by Tony Swionteck; 5 for; none opposed; motion adopted.
- Declaration Bylaw Committee
Declaration Bylaw Committee report was presented by Chairman Janice Lancaster. Nothing to report at this time.
- Clubhouse Interior Committee – Chairman Matt Inman not present
No report.
- Compliance Committee – Adviser Tom Landon not present
No Report
Old Business:
- Benches for front of Clubhouse – Tabled
- Replace side wall & rear lights at clubhouse – Tabled
- Sherman Williams Painting Colors Update / Approval for: clubhouse, fence and benches at the pool.
- A motion was made by Janice Lancaster to select the following 3 colors for the clubhouse painting project: Colonial Revival Gray (body), Accessible Beige (trim) and Downing Slate (fence); seconded by Tony Swionteck; 4 for; 1 abstained (Linda Smith); motion adopted.
- A motion was made by Linda Smith to replace the current color “notable blue” with a new blue color #7603 – Poolhouse (blue); seconded by Brian Wade; 5 for; none opposed; motion adopted.
- Clubhouse Roof Replacement color.
A motion was made by Janice Lancaster to select the replacement roof colors for the clubhouse as follows:
- Antique Silver shingles
- White Drip Edge, Pipes, Flashing, and Roof Vents
Seconded by Brian Wade; 4 for; 1 abstained (Linda Smith); motion adopted.
New Business:
- Ratify vote to fix benches and windscreens at tennis courts.
A motion was made by Linda Smith to ratify $238.87 for bench and windscreen repair; seconded by Brian Wade; 5 for; none opposed; motion adopted.
The Meeting Adjourned at 8:18 P.M.
