Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
September 19, 2017
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Linda Smith, Nick Miokovic, Matt Inman, Brian Wade, Tony Swiontek, Janice Lancaster and Paul Anderson, CAM. Tom Landon was unable to attend the meeting. There was one additional attendee present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for August 15, 2017, Treasurer’s Report for September 19, 2017, Office Manager’s Report for September 2017, Delinquents & Foreclosure Report, 2017 Budget, Reserve Account information, OUC bill analysis, Attorney information on ADA Compliance, Thank You from Dennis Keys, 2018 Budget work sheet, and 2018 HOA Reserve Account Information.
Received at the meeting: Fence Damage information, Fence location map, E-Mail Blasts for Annual Meeting, Financial Statements for August 31, 2017, and bank reconciliation worksheets for Money Market and Operating Accounts.
Homeowners Questions and Concerns:
2966 Golden View Lane resident presented information to the BOD regarding his neighbor’s unauthorized patio additions that are causing flooding to his property during storms. The neighbor’s residence address is 2934 Golden View Lane. He was advised that the CRB is reviewing the situation and will take appropriate action regarding the property violations. He was advised to report the situation to Code Enforcement; the HOA will also file a report regarding unauthorized property changes. The HOA will continue to work with both residents and Code Enforcement to resolve the issues.
Tony Swiontek arrived 7:05 P.M.
Minutes of previous meeting:
Meeting Minutes for August 15, 2017
A motion was made by Matt Inman to accept the August 15, 2017 Meeting Minutes as presented with the noted name spelling change of Swiontek; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval. A motion was made by Nick Miokovic to accept the Treasurer’s Report as presented; seconded by Tony Swiontek; 5 for; none opposed; report adopted.
Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval. A motion was made by Matt Inman to accept the Manager’s Report as presented; seconded by Tony Swiontek; 5 for; none opposed; report adopted.
Committee Reports:
- ARC Committee Activity: There were 4 ARC requests for this month. They are as follows: 1 shed, 1 garage door replacement, 1 new fence, and 1 new roof.
- Lake/Landscape Committee Activity: No Report
- Newsletter Committee Activity: Please send your information to Matt Inman as soon as possible.
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Brian Wade arrived at 7:35 P.M.
- Tech Committee Activity: Nick will try to get SPECTRUM to provide a credit for the out of service days experienced for phone and internet services.
- Social Committee Activity: Nothing to report.
- Declaration Bylaw Committee Activity: All documents have been edited, proofed and updated. Each document was given an identification that correlates to the document as it was filed with the County / City. A second edit will be performed, then we will be ready to go forward with this project.
- Clubhouse Interior Committee Activity: The furniture is scheduled to arrive September 20, 2017. Suggestions were made to purchase a second T.V. for the South wall above the cabinets in the clubhouse; costs to be researched and presented at a subsequent Board Meeting.
- Compliance Committee Activity: Nothing to Report.
- Budget Committee Activity: Report is under new business.
Old Business:
None
New Business:
Recommend 2018 Budget and Reserves to Membership
Paul reviewed the 2018 Budget to be recommended to the Membership at the Annual Meeting.
A motion was made by Tony Swiontek to approve the 2018 Budget to be presented at the Annual Meeting; seconded by Matt Inman; 6 for; none opposed; motion adopted.
Dues Discount for 2018 – $50.00
A motion was made by Matt Inman to allow a $50.00 discount for the 2018 annual HOA dues if they are paid in full before February 1, 2018; seconded by Tony Swiontek; 6 for; none opposed; motion adopted.
Annual Meeting:
Election Committee Members
The Election Committee Members for the October 17, 2017 Annual Meeting are: Carol Mano, Diana Schnitzer, and Dorothy Boyer.
Quorum % Reduction
A motion was made by Janice Lancaster to change the Covenant and Restrictions Membership quorum % to 15% to supersede the By-Laws 30% quorum pending legal verification / approval; seconded by Matt Inman; 6 for; none opposed; motion adopted.
Voting Rights Suspensions
A motion was made by Janice Lancaster to suspend voting rights for any member that has an outstanding balance of $300.00 or more for annual assessments; seconded by Brian Wade; 6 for; none opposed; motion adopted.
Refreshments for Annual Meeting
A motion was made by Linda Smith to spend up to $300.00 for Annual Meeting refreshments; seconded by Brian Wade; 6 for; none opposed; motion adopted.
E-Mail Blast for Annual Election Reminders
A list of E-Mail blast Annual Meeting Reminders was reviewed for content and dates to be sent. Paul will forward the information to Nick Miokovic so he can send the information to all residents of record that have e-mail information on file with the office.
Purchase 8ft Ladder for Clubhouse
A motion was made by Nick Miokovic to spend up to $300.00 for a new replacement ladder for the clubhouse; seconded by Matt Inman; 6 for; ;none opposed; motion adopted.
Expand Vinyl Fence Replacement to include Exeter Court
A motion was made by Nick Miokovic to include replacement of the wooden fence from Walden’s Retreat to Exeter Court for an additional $7,000.00; seconded by Matt Inman; 6 for; none opposed; motion adopted.
Generator for Clubhouse – tabled.
Ratify Hurricane Clean-up E-Mail Vote $3000-$4000 Blade Runners
A motion was made by Nick to ratify spending up to $4,500.00 for hurricane cleanup to our common grounds by BladeRunners Landscaping; seconded by Matt Inman; 6 for; none opposed; motion adopted.
The Meeting Adjourned at 8:48 P.M.
