Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
March 20, 2018
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7:02 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Linda Smith, Nick Miokovic, Matt Inman, Brian Wade, Tony Swiontek, Janice Lancaster and Paul Anderson, CAM. There were about 11 additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for February 20, 2018, Treasurer’s Report for March 20, 2018, Office Manager’s Report for March 2018, Delinquents & Foreclosure Report, 2018 Budget and Reserves Account Information, OUC bill analysis OUC Energy Rebate Program notification, Financial Statements for February 28, 2018, and bank reconciliation worksheets for Money Market and Operating Accounts.
Received at the meeting: Revised Agenda, State of Florida County Health certificates for both pools (note children’s pool failed to pass due to current repairs that are underway) and copy of Chapter 45 – Solicitors’ Permits – Commercial Guidelines.
Special Guests: City Commissioner Jim Gray and Liaison Officer Edgar Malave
Commissioner Gray reviewed Orlando’s policy on short term residential rentals and what restriction / requirements need to be considered. He had nothing to report on the survey stakes on Conway Road at the Ashford Blvd. entrance to Bryn Mawr. Solicitors must have a permit as outlined in Chapter 45 of Orlando’s Commercial Guidelines. He will inquire about repaving Bryn Mawr’s neighborhood streets and let Paul know the schedule. He will contact the City regarding any outstanding tree trimming for our neighborhood and report to Paul as well. Discussion of the Ashford Blvd. speeding issue and ways to resolve were reviewed. He will forward information to Paul regarding the necessary steps to for neighborhood input to resolve the issue. The drainage issue at Ashford Blvd. and Conway Rd. was discussed. He will forward information to the streets / drainage department for review. Suspected drug issues in our neighborhood were presented and discussed. Officer Malave provided information for residents to report suspicious drug related activities to authorities for action.
Homeowners Questions and Concerns: None after Commissioner Gray and Officer Malave’s question/answer session.
- Tony Swiontek stepped out of meeting at 7:44 P.M.
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Minutes of previous meeting:
Meeting Minutes for February 20, 2018
A motion was made by Brian Wade to accept the February 20, 2018 Minutes as presented; seconded by Matt Inman; 5 for; none opposed; motion adopted.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Matt Inman to accept the Treasurer’s Report as presented; seconded by Nick Miokovic; 5 for; none opposed; report adopted.
- Tony Swiontek returned to meeting at 7:48 P.M. (corrected from 8:48 P.M. J. Lancaster)
Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval. Children’s pool repairs are expected to be completed by Thursday, March 22, 2018. After repairs are finished, the pool’s re-inspection can be scheduled. OUC energy rebate of $705.00 has been approved for the clubhouse’s new A/C installation. Insurance renewal / review is scheduled for April 2018 with an early May 2018 due date.
A motion was made by Nick Miokovic to accept the Manager’s report as presented; seconded by Tony Swiontek; 6 for; none opposed; report adopted.
Committee Reports:
- ARC Committee Activity: There were four ARC Requests for this month. They are as follows: House Painting, replace patio doors, paint house and fence, and paint fence.
- Lake/Landscape CommitteeActivity: Nothing to report.
- Newsletter CommitteeActivity: March newsletter is on the web site. Please send April information / input as soon as possible.
- Tech CommitteeActivity: Nothing to report.
- Social CommitteeActivity: So far, there are 3 volunteers for the BBQ / pool party on June 24, 2018. The community garage sale is scheduled for April 21stfrom 8 A.M. to 1 P.M.
- Declaration Bylaw Committee Activity: Nothing to report.
- Clubhouse Interior Committee Activity: See New Business for update.
- Compliance CommitteeActivity: Nothing to report.
- Budget Committee Activity: Nothing to report.
- Emergency Preparedness Committee: Nothing to report.
Old Business:
- Generator for Clubhouse – Tabled
New Business:
- Ratify E-Mail Vote to fix Irrigation Line $395.17: A motion was made by Matt Inman to ratify the irrigation repair expense of $395.17 e-mail vote; seconded by Nick Miokovic; 6 for; none opposed; motion adopted.
- Replace Clubhouse Front Door System – Tabled
- Camera Repair Work and extension – Tabled
- Hire Leak Doctors for pool area leak detection – Tabled
- Allow CAM to hire person to perform the following 3 tasks; to be authorized via e-mail vote and ratified at next Board meeting:
- Repair fence at adult pool pump station
A motion was made by Linda Smith to hire a handyman to repair the fence around the pool pump station for up to $200.00; seconded by Matt Inman; 6 for; none opposed; motion adopted.
- Umbrella stands – Fill with Sand and drill bolt stabilizer through entire pole
A motion was made by Linda Smith to approve up to $150.00 to fill the umbrella stands with sand and drill a stabilizing hole on the pole for each stand; seconded by Matt Inman; 6 for; none opposed; motion adopted.
- Sand and Finish the Two Picnic Tables
A motion was made by Matt Inman to approve up to $200.00 to sand and refinish the two picnic tables for the pool area; seconded by Brian Wade; 5 for; 1 abstained (Tony Swiontek); motion adopted.
- Replace Bryn Mawr Sign at delta on Ashford Blvd. near Dixie Bell – Tabled
- Goals for Ashford Blvd. Brick Wall Repair – Tabled
The Meeting Adjourned at 8:20 P.M.
