Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
December 17, 2019
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7:04 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Nick Miokovic, Matt Inman, Tony Swiontek, Jen Webster, and Janice Lancaster. Corey Hill and Scott Peterson did not attend the meeting. There were 5 additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for November 19, 2019, Treasurer’s Report for December 17, 2019, comparison / cost of preprinted business envelopes from Office Depot, Financial Statements for November 30, 2019 and bank reconciliations for Money Market and Operating Accounts.
Received at the meeting: Updated agenda.
- Homeowners Questions and Concerns: No questions / concerns.
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Minutes of previous meetings:
- Meeting Minutes for November 19, 2019
A motion was made by Nick Miokovic to accept the November 19, 2019 Meeting Minutes as presented; seconded by Tony Swiontek; 4 for; none opposed; motion adopted.
- Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Jen Webster to accept the Treasurer’s Report as presented; seconded by Tony Swiontek; 4 for; none opposed; report adopted.
- Office Report
Office Information – No written report
Janice reported that Scott Peterson has sent an e-mail stating that he is resigning from the 2020 Board of Directors.
A motion was made by Janice Lancaster to accept the resignation of Scott Peterson from the Board of Directors; seconded by Jen Webster; 4 for; none opposed; motion adopted.
Committee Reports:
- ARC Committee Activity: There were three ARC Requests for this month. They are as follows: Replace Garage Door, Paint House, and New Roof. Janice discussed the need to update the number of colors that are appropriate for homeowners to use. She asked that consideration be made to change the maximum number from 3 to 4 colors. Also, the door color selections need to be expanded. A motion was made by Janice Lancaster to change the maximum number of colors that can be used on any homeowners’ property from 3 to 4; seconded by Jen Webster; 4 for; none opposed; motion adopted.
- Lake/Landscape Committee Activity: Renewal of the contract will be on the January 2020 Agenda to approve acceptance of BladeRunners’ for another year.
- Newsletter Committee Activity: Nothing to report.
- Tech Committee Activity: Nothing to report.
- Social Committee Activity: Nothing to report.
- Declaration Bylaw Committee Activity: Nothing to report.
- Clubhouse Interior Committee Activity: Nothing to report.
- Compliance Committee Activity: Nothing to report.
- Budget Committee Activity: Nothing to report.
- Emergency Preparedness Committee: Nothing to report.
Old Business:
- Repair / Replacement Cameras for Clubhouse
Nick will pursue and have information for the January 2020 meeting.
- Search for New CAM
The notice is in Condo Jobs magazine. Nick will also place on a job site for a CAM.
7:27 P.M. Matt Inman arrived.
New Business:
- Christmas Lighting Contest
A motion was made by Nick Miokovic to have the lighting contest on Friday, December 19, 2019 at 7 P.M. and award $20.00 gift cards from Publix for the top 5 entrants; seconded by Jen Webster; 5 for; none opposed; motion adopted.
- Employee Christmas Bonus
A motion was made by Nick Miokovic to give a $50.00 gift card from Publix to the cleaning / housekeeper as a Christmas Bonus; seconded by Jen Webster; 5 for; none opposed; motion adopted.
- Reconvene Annual Meeting – Thursday, January 2, 2020
The required number of Proxies have been received – 78. A notice that the meeting will be reconvened on January 2, 2020 at 7 P.M. has been mailed to the 267 homeowners as required.
- Order Printed Envelopes from Office Depot (replenish supply for office)
A motion was made by Nick Miokovic to order all three types of envelopes in quantities of 10 boxes per type for a total expense of $848.80 from Office Depot; seconded by Matt Inman; 5 for; none opposed; motion adopted.
The Meeting Adjourned at 7:35 P.M.
