Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
October 17, 2017
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Linda Smith, Nick Miokovic, Brian Wade, Tony Swiontek, Janice Lancaster and Paul Anderson, CAM. Matt Inman and Tom Landon were unable to attend the meeting. There were 8 additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for September 19, 2017, Treasurer’s Report for October 17, 2017, Office Manager’s Report for October 2017, Delinquents & Foreclosure Report, 2017 Budget, Reserve Account information, OUC bill analysis, Paver Clean and reseal Bids, Financial Statements for September 30, 2017, and bank reconciliation worksheets for Money Market and Operating Accounts.
Received at the meeting: Options for clubhouse furniture accessories, bids for fence repair tennis courts and adding of fence around electrical boxes on clubhouse south wall.
- Homeowners Questions and Concerns: None
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Minutes of previous meeting:
- Meeting Minutes for September 17, 2017
A motion was made by Nick Miokovic to approve the September 17, 2017 Meeting Minutes as presented; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
- Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Brian Wade to accept the Treasurer’s Report as presented; seconded by Nick Miokovic, 5 for; none opposed; report adopted.
- Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval.
A motion was made by Tony Swiontek to accept the Manager’s report as presented; seconded by Brian Wade; 5 for; none opposed; report adopted
Committee Reports:
- ARC Committee Activity: There were two ARC Requests for this month. They are as follows: tree removal and replace roof.
- Lake/Landscape Committee Activity: No Report
- Newsletter Committee Activity: The October newsletter has been published and is available on the web site.
- Tech Committee Activity: Will be switching to ‘Mail Champ’ service. Nick presented an analysis for the E-mail notification sent for the annual meeting. He is still researching an additional TV for the clubhouse.
- Social Committee Activity: Reminder of the November 4, 2017 Community Yard Sale for those wanting to participate.
- Declaration Bylaw Committee Activity: A request for input for changes from the Directors was made by Janice Lancaster. Your input is important; please have something ready for the November 2017 Board Meeting.
- Clubhouse Interior Committee Activity: Nothing to report.
- Compliance Committee Activity: Nothing to report.
- Budget Committee Activity: Nothing to report.
Old Business:
- Generator for Clubhouse: Nick Miokovic requested that an Emergency Preparedness Committee be formed for this project. The Committee will be addressed during the new Board’s Organizational Meeting.
New Business:
- Approve Purchase of Accessories for Furniture: A motion was made by Linda Smith to purchase accessories for the Clubhouse Furniture for up to $250.00; seconded by Tony Swiontek; 3 for; 2 opposed (Nick Miokovic and Brian Wade); motion adopted.
- Bids for Paver Resealing: A motion was made by Tony Swiontek to approve up to $3,100.00 for Pavers of Florida to Clean and reseal the pool / clubhouse pavers; seconded by Brian Wade; 5 for; none opposed; motion adopted.
- Tennis Court Fencing Repairs: A motion was made by Brian Wade to accept the bid from BP Fence Line Inc. for $850.00 to repair the tennis court chain link fence; seconded by Nick Miokovic; 5 for; none opposed; motion adopted.
- Bid for Fence Repair Clubhouse: A motion was made by Nick Miokovic to cancel the bid awarded to Harris Landscaping for the fence around the electric boxes on the south side of the clubhouse; seconded by Brian Wade; 5 for; none opposed; motion adopted. A motion was made by Nick Miokovic to award the fence project around the electric boxes on the south side of the clubhouse to BP Fence Line Inc. for $750.00; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
The Meeting Adjourned at 7:35 P.M.
