Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
April 17, 2018
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7:03 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Linda Smith, Nick Miokovic, Matt Inman, Tony Swiontek, Janice Lancaster and Paul Anderson, CAM. Brian Wade was unable to attend the meeting. There were 3 additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for March 20, 2018, Treasurer’s Report for April 17, 2018, Office Manager’s Report for April 2018, Delinquents & Foreclosure Report, 2018 Budget and Reserves Account Information, OUC bill analysis, and Commissioner Gray / Officer Malave Meeting Follow-Up Response.
Received at the meeting: Financial Statements for March 31, 2018, community garage sale participant list, and clubhouse front door replacement information.
Guest: Louis Biron, Sihle Insurance Group
Mr. Biron presented the Homeowners’ Insurance Renewal Package for 2018-2019 to the Board of Directors and guests. He explained each component of our policy, the deductibles and comparisons for our current provider versus a competitive provider. He reviewed definitions of possible situations and compared each provider’s coverage pros and cons. The renewal will be voted on during the new business segment of our meeting.
Homeowners Questions and Concerns: A homeowner that lives on the lake presented his concerns regarding the lily pads that are taking over the western shore of Lake Porter. He asked that the HOA research and determine the best options to reduce the lily pads in the lake. The CAM will follow-up on this issue.
Minutes of previous meeting:
- Meeting Minutes for March 20, 2018
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Tony Swiontek requested that a correction be made to the timeline that he was out of the meeting for his return time of 8:48 to 7:48 P.M.
A motion was made by Matt Inman to accept the minutes with the correction of time returned for Tony Swiontek from 8:48 to 7:48 P.M.; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
- Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Matt Inman to accept the Treasurer’s Report as presented; seconded by Linda Smith; 5 for; none opposed; report adopted.
- Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval. The CAM reported that the pool vendor identified a possible clogged drain that may be responsible for causing flooding in the pool area. Paul will have Aqua Blue submit a cost of repair for approval.
A motion was made by Matt Inman to accept the Manager’s report as presented; seconded by Tony Swiontek; 5 for; none opposed; report adopted.
Committee Reports:
- ARC Committee Activity: There were 9 ARC Requests for this month. They are as follows: paint house; paint house / replace fence; replace fence; paint fence; 4 roof replacements; and new roof / new fence.
- Lake/Landscape Committee Activity: Nothing to report.
- Newsletter Committee Activity: April newsletter has been posted to the web site. Please send May input as soon as possible.
- Tech Committee Activity: Nothing to report.
- Social Committee Activity: So far, there are 8 participants for the April 21, 2018 spring community garage sale. The volunteer list for the June BBQ is looking good at this time. Further details at the May meeting.
- Declaration Bylaw Committee Activity: Nothing to report.
- Clubhouse Interior Committee Activity: See Old Business for update.
- Compliance Committee Activity: Nothing to report.
- Budget Committee Activity: Nothing to report.
- Emergency Preparedness Committee: Nothing to report.
Old Business:
- Generator for Clubhouse – Tabled
- New Front Door – Tabled
- New Cameras – Tabled
- Dixie Bell Bryn Mawr Sign – Tabled
Old Business continued …..
- Hire Leak Doctor for Pool Leak – Tabled
- Goals for Ashford Blvd. Brick Wall Repair – remove from agenda; will be addressed for the 2019 Budget.
New Business:
- I Page – 2 years for $286.80
A motion was made by Linda Smith to renew I Page (Web Site) for two years at $286.80; seconded by Matt Inman; 5 for; none opposed; motion adopted.
- HOA Insurance Renewal
A motion was made by Matt Inman to stay with the current insurance vendor Indian Harbor for a renewal premium total of $12,220.63; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
- Purchase Post Cards for Homeowner Notifications
A motion was made by Linda Smith to spend up to $100.00 for post cards to be used for homeowner notifications; seconded by Matt Inman; 5 for; none opposed; motion adopted.
- Post Minutes on Web Site
It was determined that Minutes of the Board Meeting are always behind one month as they cannot be posted until they have been approved. Once they have been approved and forwarded to Nick for posting, they are available on the web site for the homeowners.
- Collections – Unit 208 due 04/30/2018
A motion was made by Janice Lancaster to send unit 208 to collections if no payment is received by April 30, 2018; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
The Meeting Adjourned at 8:10 P.M.
