Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
August 21, 2018
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Nick Miokovic, Matt Inman, Tony Swiontek, Janice Lancaster and Paul Anderson, CAM. Linda Smith and Brian Wade did not attend. There were four additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for July 17, 2018, Treasurer’s Report for August 21, 2018, Office Manager’s Report for August 2018, Delinquents & Foreclosure Report, 2018 Budget and Reserves Account Information, OUC bill analysis, 2019 Proposed Budget, Reserve Study Estimate information, Center State Bank relocation notification, pool certification report from CAM, Refrigerator purchase statement, Financial Statements for July 31, 2018, and bank reconciliation worksheets for Money Market and Operating Accounts.
Received at the meeting: Motion information / instruction for Pool Violation Repairs, and Pool Repair estimates for both pools.
A motion was made by Matt Inman to add necessary repair of pool violations in order to reopen the pool to the community; seconded by Nick Miokovic; 4 for; none opposed; motion adopted. The pool violation repairs will be added to the agenda under new business for Board Action.
Homeowners Questions and Concerns: None
Minutes of previous meeting:
Meeting Minutes for July 17, 2018
A motion was made by Matt Inman to accept the July 17, 2018 Meeting Minutes as presented; seconded by Tony Swiontek; 4 for; none opposed; motion adopted.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Matt Inman to accept the Treasurer’s Report as presented; seconded by Tony Swiontek; 4 for; none opposed; report adopted.
Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval.
A motion was made by Matt Inman to accept the Manager’s report as presented; seconded by Tony Swiontek; 4 for; none opposed; report adopted.
Committee Reports:
ARC Committee Activity: There were 4 ARC Requests for this month. They are as follows: 1) replace roof, 2) paint door, 3) fence and 4) new roof / paint house.
Lake/Landscape Committee Activity: The Directors discussed the possibility of need to find new vendor for pool landscape project.
Newsletter Committee Activity: Will add notification to community of election committee volunteers needed and vacancies on the Board of Directors for the October 2018 Annual Meeting.
Tech Committee Activity: Nick will be meeting with new camera vendor Thursday, August 23, 2018.
Social Committee Activity: Working on selection of refreshments for Annual Meeting in October.
Declaration Bylaw Committee Activity: Nothing to report.
Clubhouse Interior Committee Activity: See New Business.
Compliance Committee Activity: Nothing to report.
Budget Committee Activity: See New Business.
Emergency Preparedness Committee: Nothing to report.
Old Business: – NONE
New Business:
Discontinue $50.00 Prepaid Assessment for Year in Advance Payment
A motion was made by Nick Miokovic to eliminate the $50.00 discount for prepayment of annual assessments; seconded by Tony Swiontek; 4 for; none opposed; motion adopted.
2019 Draft Budget Consideration / Review
A motion was made by Nick Miokovic to accept the proposed 2019 Draft Budget for Annual Meeting presentation; seconded by Matt Inman; 4 for; none opposed; motion adopted.
New Business continued …..
Reserve Study – $3,998.00
A motion was made by Matt Inman to accept the proposal from MillerDodson Capital Reserve Consultants for up to $4,000.00 for a Reserve Study; seconded by Nick Miokovic; 4 for; none opposed; motion adopted.
Ratify New Refrigerator Purchase – $1,171.50
A motion was made by Matt Inman to ratify the purchase of a new refrigerator for $1,171.50; seconded by Nick Miokovic; 4 for; none opposed; motion adopted.
Purchase Service Contract for New Refrigerator
A motion was made by Janice Lancaster to purchase a service contract for the new refrigerator for 5 years for $529.99; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Ratify Insurance Claim for Water Damage Clubhouse
A motion was made by Matt Inman to ratify the insurance claim for water damage to the clubhouse; seconded by Nick Miokovic; 4 for; none opposed; motion adopted.
Ratify Ice Maker Water Line Repair – $78.00
A motion was made by Matt Inman to ratify the $78.00 ice maker water line repair; seconded by Tony Swiontek; 4 for; none opposed; motion adopted.
Submit fines for:
Unit 1 – Retaining Wall
A motion was made by Nick Miokovic to submit for fines Unit 1 – Retaining Wall Violation; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Unit 2 – Fence Painting
A motion was made by Matt Inman to submit for fines Unit 2 – Fence Painting Violation; seconded by Tony Swiontek; 4 for; none opposed; motion adopted.
Repairs to Both Pools for Violations
A motion was made by Janice Lancaster to approve up to $750.00 for repair of both pools and signage notification to “Not Drink the Pool Water”; seconded by Matt Inman; 4 for; none opposed; motion adopted.
The Meeting Adjourned at 7:43 P.M.
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