Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
November 20, 2018
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7:02 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Nick Miokovic, Matt Inman, Tony Swiontek, Jen Webster, Janice Lancaster and Paul Anderson, CAM. Corey Hill did not attend the meeting. There were 4 additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for October 16, 2018, Organizational Meeting Minutes October 16, 2018, Treasurer’s Report for November 20, 2018, Office Manager’s Report for November 2018, Delinquents & Foreclosure Report, 2018 Budget and Reserves Account Information, OUC bill analysis, Contractor Estimates for Clubhouse Repair, Financial Statements for October 31, 2018, and bank reconciliation worksheets for Money Market and Operating Accounts.
Received at the meeting: Revised Agenda; CAM Contract; Vacation hour analysis for CAM Contract.
Homeowners Questions and Concerns: Homeowner questioned removal of vegetation and lily pads on Lake Porter’s shoreline. HOA must have permission from City of Orlando to remove more than 20% of growth. Advised to contact Commissioner Jim Gray to request City action for their problem.
Minutes of previous meetings:
Meeting Minutes for October 16, 2018
A motion was made by Tony Swiontek to accept the regular meeting minutes for October 16, 2018 as presented; seconded by Jen Webster; 4 for; none opposed; motion adopted.
Organizational Meeting Minutes for October 16, 2018
A motion was made by Jen Webster to accept the organizational meeting minutes as presented; seconded by Tony Swiontek; 4 for; none opposed; motion adopted.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Nick Miokovic to accept the Treasurer’s Report as presented; seconded by Tony Swiontek; 4 for; none opposed; report adopted.
7:10 P.M. – Matt Inman arrived.
Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval.
A motion was made by Jen Webster to accept the Manager’s report as presented; seconded by seconded by Matt Inman; 5 for; none opposed; report adopted.
Committee Reports:
ARC Committee Activity: There were 7 ARC Requests for this month. They are as follows: 2 new roofs; screen room; lanai enclosure with roof deck; replace front door, paint house and replace frond door header and paint.
Lake/Landscape Committee Activity: A new landscaping vendor will be pursued for the new contract year. Anyone wishing to recommend a new vendor should refer them to the CAM for additional information, etc.
Newsletter Committee Activity: Nothing to report.
Tech Committee Activity: New cameras have been installed. One camera is pending repair or replacement. Overall, security is in good shape.
Social Committee Activity: December lighting contest is scheduled for December 15th from 7 P.M. to 9 P.M.
Declaration Bylaw Committee Activity: Nothing to report at this time
Clubhouse Interior Activity: See new business for update.
Compliance Committee Activity: Nothing to report at this time.
Budget Committee Activity: Advised that spending should be kept to a minimum at this time.
Emergency Preparedness Committee: Developing plan of action; update to follow for next meeting.
Old Business: – NONE
New Business:
Approve Bid Process for Landscaping Vendor – review January 2019
Contract expires March 1, 2019; notification must be 60 days in advance.
A motion was made by Nick Miokovic to seek bids for new landscape vendors; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
New Business continued …..
Select Contractor for Clubhouse Restoration
A motion was made by Matt Inman to select Done Right Restoration to perform the clubhouse restoration for $12,500.00; seconded by Jen Webster; 5 for; none opposed; motion adopted.
Approve Office Manager Vacation Schedule
A motion was made by Matt Inman to approve up to 33 hours vacation time for CAM; seconded by Jen Webster; 5 for; none opposed; motion adopted.
Approve Unit 208 to Attorney for Collections – $700.00 – Tabled
Approve up to $800.00 for Completion of Camera Work
A motion was made by Matt Inman to approve up to $800.00 for completion of camera work; seconded by Jen Webster; 5 for; none opposed; motion adopted.
Approve New Contract for CAM – 01/01/19 through 12/31/20
A motion was made by Tony Swiontek to accept the new contract for CAM for 01/01/19 through 12/31/20; seconded by Matt Inman; 5 for; none opposed; motion adopted.
Holiday Lighting Contest
A motion was made by Matt Inman to spend up to $100.00 for the Annual Christmas Lighting Contest to be held December 15, from 7 P.M. to 9 P.M.; seconded by Tony Swiontek; 5 for; none opposed; motion approved.
Decorate Clubhouse Outside and Ashford Blvd
A motion was made by Nick Miokovic to spend up to $60.00 for decoration of the clubhouse and Ashford Blvd; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
Holiday Bonuses
A motion was made by Matt Inman to approve holiday bonuses in the form of gift cards for the two cleaning staff of $50.00 each and $150.00 for the CAM; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
The Meeting Adjourned at 7:55 P.M.
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