Board of Directors Meeting February 20, 2018
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Village of Bryn Mawr South Homeowners’ Association, Inc.

Board of Directors Meeting

February 20, 2018

Clubhouse – 3149 Bridgehampton Lane

7 P.M.

 

The meeting was called to order at 7 P.M. followed by the Pledge of Allegiance to our Flag.  Board members in attendance were Linda Smith, Nick Miokovic, Matt Inman, Brian Wade, Tony Swiontek, Janice Lancaster and Paul Anderson, CAM.   There was one additional attendee present for the meeting.

Received the following items in the Board of Directors’ packages:  Agenda, Meeting Minutes for January 16, 2018, Treasurer’s Report for February 20, 2018, Office Manager’s Report for February 2018, Delinquents & Foreclosure Report, 2018 Budget and Reserves, Account Information, OUC bill analysis 2018, Aquatic Systems contract renewal information, 2 bids for Children’s Pool Repair, Financial Statements for January 31, 2018, and bank reconciliation worksheets for Money Market and Operating Accounts.

Received at the meeting:    Pool repair bid from American Pool Service, 2017 Florida Statutes Chapter 718 information, and information regarding Condo / HOA Discount Assessment Payments.

Homeowners Questions and Concerns:  None

Minutes of previous meeting:

Meeting Minutes for January 16, 2018  

A motion was made by Matt Inman to accept the Minutes for January 16, as presented; seconded by Nick Miokovic; 4 for; none opposed; motion adopted.     

  • Treasurer’s Report:

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The Treasurer’s report was presented by Janice Lancaster for approval.

A motion was made by Matt Inman to accept the Treasurer’s report as presented; seconded by Nick Miokovic; 4 for; none opposed; report adopted.

Brian Wade arrived 7:05 P.M.; Tony Swiontek arrived 7:08 P.M.

  • Manager’s Report

The Manager’s Report was presented by Paul Anderson for approval.

A motion was made by Matt Inman to accept the Manager’s report as presented; seconded by Nick Miokovic; 6 for; none opposed; report adopted.  

 

 Committee Reports:

  • ARC Committee Activity:   There were 3 ARC Requests for this month.  They are as follows: Siding for House, Paint House, and Widen Driveway and Pavers.
  • Lake/Landscape Committee Activity:   Homeowner inquiry regarding front entrance landscaping timeline.
  • Newsletter Committee Activity:    February Newsletter has been posted to the Web Site. March input requested as soon as possible.
  • Tech Committee Activity:   Web Site renewal pending; security cameras still being reviewed.
  • Social Committee Activity:    Community garage sale is scheduled for April 21, 2018 from 8 A.M. to 1 P.M.   BBQ Social is proposed for June 24, 2018 from 3 to 6 P.M.; confirmation pending volunteer response.
  • Declaration Bylaw Committee Activity:  No report.
  • Clubhouse Interior Committee Activity:See New Business for report.
  • Compliance CommitteeActivity:  Nothing to report.     
  • Budget Committee Activity:  Need to remember that the Budget is approved by the membership at the annual meeting.  Need to concentrate on the projects that are still pending and already approved.  Un-committed funds should be for emergency situations only and used to subsidize where reserve account is not adequate to cover repair costs.
  • Emergency Preparedness Committee:  Investigating different types of generators and will present at a later date.

Old Business:    

  • Generator for Clubhouse – Tabled. 

New Business:

  • Renew Aquatic Systems Contract

A motion was made by Matt Inman to renew Aquatic Systems Contract for $185.00 Monthly; seconded by Tony Swiontek; 6 for; none opposed; motion adopted.    

  • Ratify E-mail Vote Security System Battery Replacement $162.93:

A motion was made by Matt Inman to ratify $162.93 E-Mail Vote for security system battery replacement; 6 for; none opposed; motion adopted.

  • Approve Children’s Pool Repair:

A motion was made by Matt Inman to accept the bid from Aqua Blue Pools to repair the children’s pool for up to $6,000.00; seconded by Nick Miokovic; 6 for; none opposed; motion adopted.

  • Landscaping Pool Area:  

Linda reported that she is looking at minimal landscaping for the pool area with the possibility of adding an exercising area / equipment.  Presentation to be given at a later date.

  • New Doors and Windows Clubhouse:  

Estimates for this project are from $8,000.00 to $10,000.00 to replace all doors and windows in the clubhouse.  Possible replacement of the front door only is being reviewed and will be presented to the Board for approval.

  • New Signage at Delta near Dixie Bell:

This is being reviewed and will be presented for Board approval.

  • Umbrella Repairs:

A motion was made by Nick Miokovic to approve up to $300.00 for umbrella repairs; seconded by Matt Inman; 6 for; none opposed; motion adopted.   

  • Pavers in Pool Area Sinking / Possible Underground Leak:  Tabled

The Meeting Adjourned at 8 P.M.

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