Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
January 16, 2018
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Linda Smith, Nick Miokovic, Matt Inman, Janice Lancaster and Paul Anderson, CAM. Brian Wade and Tony Swiontek were not present when the meeting was called to order. There was one additional attendee present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for December 19, 2017, Treasurer’s Report for January 16, 2018, Office Manager’s Report for January 2018, Delinquents & Foreclosure Report, 2017 Budget and Reserves, 2018 Budget and Reserves, Account Information, OUC bill analysis 2018, modified ARC Form, modified Clubhouse Reservation Form, modified Estoppel form, and IRS statements and announcements effective January 1, 2018.
Received at the meeting: Orlando Neighborhood & Community Summit information for a February 10, 2018 meeting, Financial Statements for December 31, 2017, and bank reconciliation worksheets for Money Market and Operating Accounts.
Special Guest: Commissioner Jim Gray stopped by to attend the meeting. He shared information regarding recent crime in the Conway area and what solutions were being discussed by the City. He also reviewed upcoming events in Orlando. He was asked to check into the delay for the fence permit by the City and what the survey stakes at the Conway / Ashford Blvd. entrance meant. He will check on all inquiries and get back to the CAM with answers.
Agenda Item:
A motion was made by Janice Lancaster to add “Generator for the Clubhouse” back to the agenda under Old Business as item #2; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Homeowners Questions and Concerns: None
Minutes of previous meeting:
Meeting Minutes for December 19, 2017
A motion was made by Matt Inman to accept the minutes for December 19, 2017 as presented; seconded by Linda Smith; 4 for; none opposed; motion adopted.
Tony Swiontek arrived 7:09 P.M.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Nick Miokovic to accept the Treasurer’s Report as presented; seconded by Matt Inman; 5 for; none opposed; report adopted.
Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval. The pool company has reported a problem with the adult pool – “a crack in the deep end and loose tiles” that will need to be repaired. Paul will get additional information and forward to the Board as soon as possible. There are 70 prepays to date for Association’s Annual Assessment.
A motion was made by Matt Inman to accept the Manager’s report as presented; seconded by Tony Swiontek; 5 for; none opposed; report adopted.
Brian Wade arrived 7:42 P.M.
Committee Reports:
- ARC Committee Activity: There were 6 ARC Requests for this month. Then are as follows: 2 fences, 1 replace roof, 1 screen room, 1 termite damage repair and 1 move kitchen wall out in porch.
- Lake/Landscape Committee Activity: No Report
- Newsletter Committee Activity: January newsletter has been posted to the web site. Please forward February news items to Matt or Paul as soon as possible.
- Tech Committee Activity: Four new security cameras have been installed. A new mouse for the security camera display is needed; Nick will purchase. Nick will be compiling cost of postcards to mail to all residents requesting an e-mail contact address from homeowners not currently on file in the office.
- Social Committee Activity: Planning for a yard sale April 2018. Date to be determined.
- Declaration Bylaw Committee Activity: No activity to date. Due to circumstance, Janice submitted her resignation as committee chairman. The new chairman is Nick Miokovic.
- Clubhouse Interior Committee Activity: Matt reported that he is gathering information for a proposal for window and door replacement for the clubhouse update project. He will present at a later date.
- Compliance Committee Activity: Nothing to report.
- Budget Committee Activity: Nothing to report.
- Emergency Preparedness Committee: Will be contacting Cindy Light regarding formation for this committee and possible impacts to our community.
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Old Business:
- Generator for Clubhouse – Tabled.
- Final fence replacement with vinyl project:
A motion was made by Linda Smith to award the Phase III wooden fence replacement project to Fence Connection for up to $11,000.00; seconded by Tony Swiontek; 6 for; none opposed; motion adopted.
New Business:
- Ratify Mulch for Common Areas – $4,000.00 maximum:
A motion was made by Matt Inman to ratify the e-mail vote for up to $4,000.00 for new mulch to BladeRunners’; seconded by Tony Swiontek; 6 for; none opposed; motion adopted.
- Approve Modified Architectural Modification Request Form:
A motion was made by Nick Miokovic to accept the ARC form modification; seconded by Brian Wade; 6 for; none opposed; motion adopted.
- Approve Modified Clubhouse Reservation Form:
A motion was made by Matt Inman to accept the Clubhouse Reservation Form modification; seconded by Brian Wade; 6 for; none opposed; motion adopted.
- Approve Modified Estoppel Form
A motion was made by Tony Swiontek to accept the modification of our Estoppel Form; seconded by Brian Wade; 6 for; none opposed; motion adopted.
- Approve Homeowner to Collections ($675.00)
A motion was made by Matt Inman to send the account owing $675.00 to collection; seconded by Tony Swiontek; 6 for; none opposed; motion adopted.
The Meeting Adjourned at 8:24 P.M.
