Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
September 18, 2018
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7:03 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Linda Smith, Nick Miokovic, Matt Inman, Tony Swiontek, Janice Lancaster and Paul Anderson, CAM. Brian Wade was unable to attend the meeting. There were two additional attendees present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for August 21, 2018, September 4, 2018 Special Meeting, Treasurer’s Report for September 18, 2018, Office Manager’s Report for September 2018, Delinquents & Foreclosure Report, 2018 Budget and Reserves Account Information, OUC bill analysis, E-Mail Blast Draft Proposal, Draft Proxy for By-Law Change, Financial Statements for August 31, 2018, and bank reconciliation worksheets for Money Market and Operating Accounts.
Received at the meeting: None
Homeowners Questions and Concerns: None
Add agenda Item:
A motion was made by Janice Lancaster to add suspension of voting rights criteria to the agenda; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Minutes of previous meetings:
Meeting Minutes for August 21, 2018
A motion was made by Nick Miokovic to accept the minutes for August 21, 2018 as presented; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Special Meeting Minutes for September 4, 2018
A motion was made by Nick Miokovic to accept the minutes for the special meeting of September 4, 2018 as presented; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval.
A motion was made by Matt Inman to accept the Treasurer’s Report as presented; seconded by Nick Miokovic; 4 for; none opposed; report adopted.
7:05 P.M. – Tony Swiontek arrived
Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval. On Monday, graffiti was found on the new vinyl fence on East Ashford; CAM filed a police report for vandalism. The Directors revisited the need for pool monitor during summer pool season.
A motion was made by Tony Swiontek to accept the Manager’s report as presented; seconded by Matt Inman; 5 for; none opposed; report adopted.
Committee Reports:
ARC Committee Activity: There were four ARC Requests for this month. They are as follows: Paint house trim; new roof; paint house and new roof; and paint house and fence.
Lake/Landscape Committee Activity: Vendor has experienced multiple changes in the assigned crew for Bryn Mawr. This has resulted in many items related to our property left outstanding. The Directors discussed changing landscape vendors for the 2019 contract.
Newsletter Committee Activity: September newsletter has been posted. Be sure to send any updates to Matt Inman or CAM for inclusion for October newsletter.
Tech Committee Activity: Some components for our camera security system may need to be upgraded or replaced. Will be checking on Wi-Fi hot spot public support from Spectrum for the clubhouse / pool area.
Social Committee Activity: See New Business.
Declaration Bylaw Committee Activity: Nothing to report.
Clubhouse Interior Committee Activity: See New Business.
Compliance Committee Activity: Nothing to report.
Budget Committee Activity: 2019 Budget is ready for the Annual Meeting Package that will be mailed to the homeowners by October 1, 2018.
Emergency Preparedness Committee: Nothing to report.
Old Business: – NONE
New Business:
Lower Annual Meeting Quorum – Proxy
Discussed the reason behind the need to reduce the quorum for our annual homeowner meetings at length.
New Business continued …..
A motion was made by Janice Lancaster to modify our Bi-Laws to lower the percent needed for quorum for an Annual Meeting from 30% to 10% by including a special proxy in the Annual Meeting Package – pending approval by our attorney; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
Ratify Irrigation Timer and Inspect Pump Valve
A motion was made by Matt Inman to ratify the repair of the irrigation timer and pump valve inspection cost; seconded by Janice Lancaster; 5 for; none opposed; motion adopted.
Ratify Vote to Complete Electrical for Camera Replacement
A motion was made by Nick Miokovic to ratify the additional cost for electrical and cameral replacement for our security system; seconded by Matt Inman; 5 for; none opposed; motion adopted.
Linda Smith left the meeting – 7:40 P.M.
Remodeling / Repair of Clubhouse Interior
The Board discussed removal of the wood paneling due to suspected mold issues in the clubhouse.
A motion was made by Matt Inman to pursue removal of the wood paneling on the west and south walls; seconded by Tony Swiontek; 4 for; none opposed; motion adopted.
E-Mail Blast Verbiage / Publishing Dates
A motion was made by Nick Miokovic to send the proposed e-mail blasts advising of the upcoming Annual Meeting on October 16, 2018 using the proposed verbiage as outlined; seconded by Matt Inman; 4 for; none opposed; motion adopted.
Election Check-in / Counting Committee
The Election Check-in / Counting Committee is as follows: Dorothy Boyer – Chairman, Carol Mano and Diana Schnitzer.
A motion was made by Nick Miokovic to add Corey Hill to the Board of Director to fill the vacant Director position on the current Board of Directors; seconded by Tony Swiontek; 4 for; none opposed; motion adopted.
Annual Meeting Refreshments
A motion was made by Matt Inman to spend up to $100.00 for refreshments for the Annual Meeting; seconded by Tony Swiontek; 4 for; none opposed; motion adopted.
New Business continued …..
Annual Election Suspension of Voting Rights
A motion was made by Janice Lancaster to suspend voting rights for any homeowner that owes more than $300.00 for the October 16, 2018 Annual Meeting; seconded by Matt Inman; 4 for; none opposed; motion adopted.
The Meeting Adjourned at 7:55 P.M.
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