Village of Bryn Mawr South Homeowners’ Association, Inc.
Board of Directors Meeting
December 19, 2017
Clubhouse – 3149 Bridgehampton Lane
7 P.M.
The meeting was called to order at 7:05 P.M. followed by the Pledge of Allegiance to our Flag. Board members in attendance were Nick Miokovic, Matt Inman, Brian Wade, Tony Swiontek, Janice Lancaster and Paul Anderson, CAM. Linda Smith did not attend the meeting. There was one additional attendee present for the meeting.
Received the following items in the Board of Directors’ packages: Agenda, Meeting Minutes for November 21, 2017, Treasurer’s Report for December 19, 2017, Office Manager’s Report for December 2017, Delinquents & Foreclosure Report, 2017 Budget, Reserve Account information, OUC bill analysis, Operating Account /Reserve Account explanation for transfer of funds, bid from Gutter King for gutter installation on Clubhouse, 2 Bids for remaining wooden fence replacement, Financial Statements for November 30, 2017, and bank reconciliation worksheets for Money Market and Operating Accounts.
Received at the meeting: Computer warranty contract information.
Homeowners Questions and Concerns: None
Minutes of previous meeting:
Meeting Minutes for November 21, 2017
A motion was made by Matt Inman to accept the minutes as presented; seconded by Tony Swiontek; 5 for; none opposed; motion adopted.
Treasurer’s Report:
The Treasurer’s report was presented by Janice Lancaster for approval. A motion was made by Matt Inman to accept the Treasurer’s Report as presented; seconded by Brian Wade; 5 for; none opposed; report adopted.
Manager’s Report
The Manager’s Report was presented by Paul Anderson for approval. A motion was made by Brian Wade to accept the Manager’s report as presented; seconded by Matt Inman; 5 for; none opposed; report adopted.
Committee Reports:
- ARC Committee Activity: There were three ARC Requests for this month. They are as follows: 2 new roofs and 1 replace windows.
- Lake/Landscape Committee Activity: Nothing to report.
- Newsletter Committee Activity: December newsletter has been posted.
- Tech Committee Activity: Service contract for the office computer has expired. A new service contract with Dell Warranty Department was recommended. The new service contract will cover replacement of the equipment for an annual cost of $175.00.
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A motion was made by Matt Inman to approve the service warranty contract for the office computer equipment for an annual cost of $175.00; seconded by Brian Wade; 5 for; none opposed; motion adopted.
- Social Committee Activity: Matt Inman presented results of a survey that was conducted to determine social activity type, time, and days for participation for community events for our Association Members. He ensured that the graphical location was the Bryn Mawr Homeowners Association area only for this survey.
- Declaration Bylaw Committee Activity: Only one director has forwarded input for consideration of changes to our Covenants and Restrictions. Janice again requested that all Directors respond their preferences / input for change as soon as possible.
- Clubhouse Interior Committee Activity: Nothing to report.
- Compliance Committee Activity: Nothing to report.
- Budget Committee Activity: If your committee has money allocated for the 2017 Budget, please consider using the allocated funds for your projects prior to the end of 2017.
- Emergency Preparedness Committee: Nothing to report.
Old Business:
Generator for Clubhouse – Tabled
New Business:
Ratify Replacement of Adult Pool Pump E-mail approval:
A motion was made by Brian Wade to ratify the e-mail vote for the adult pool pump replacement for the amount of $514.61; seconded by Matt Inman; 5 for; none opposed; motion adopted.
Ratify additional costs replace Adult Pool Impeller and Diffuser:
A motion was made by Tony Swiontek to ratify the e-mail vote to replace the impeller and diffuser for the adult pool for the amount of $128.87; seconded by Matt Inman; 5 for; none opposed; motion adopted.
Budget line items year end transfers:
CAM, Paul Anderson explained the end of year line item transfers for the budget / reserves to the Board of Directors.
A motion was made by Janice Lancaster to transfer four operating line items as specified for the end of year for 2017; seconded by Matt Inman; 5 for; none opposed; motion adopted.
A motion was made by Janice Lancaster to transfer monies in reserves to the specified reserve accounts as presented for end of year 2017; seconded by Brian Wade; 5 for; none opposed; motion adopted.
Blade Runners Contract Renewal
A motion was made by Brian Wade to extend the contract for landscaping with BladeRunners for 2018 at the same price as contracted for 2017; seconded by Matt Inman; 5 for; none opposed; motion adopted.
Bid for Gutters for Clubhouse
A motion was made by Nick Miokovic to accept the bid from Gutter King for up to $650.00 for the addition of gutters for the clubhouse; seconded by Matt Inman; 5 for; none opposed; motion adopted.
Final fence replacement with vinyl project: Tabled
The Meeting Adjourned at 8:15 P.M.
